Trustee Board

Welcome to the County Trustee Board page, here we give some information about the County Trustee Board.

If you would like to help shape and steer the County why not join the County Executive. To discuss how to join you can either speak to your District Commissioner (to become an Elected member on behalf of your District).

There is a maximum of 6 Elected members. The Nominated members should not exceed the number of Elected members.

County Executive Committee role

The County Executive Committee plays a vital role in the running of a Scout County. Executive Committees make decisions and carry out administrative tasks to ensure that the best quality Scouting can be delivered to young people in the County.
The Executive Committee exists to support the County Commissioner in meeting the responsibilities of their appointment. Members of the Executive Committee must act collectively as charity trustees of the Scout County, and in the best interests of its members. To find out more about the County Executive, AGM’s and the roles of the County Executive click here.

Dave Allen

County Chairman

Tracey James

County Treasurer

Charity trustees

Scout Counties in England and Wales are considered charities by law, and some may be registered with the appropriate charity regulator. All members of the County Executive Committee are charity trustees and therefore must be over 18.
Executive Committee members are legally and financially responsible for the running of the Scout County.

Financial year, annual reports & AGM’s

The County’s financial year runs from 1st January to 31st December, the Annual report and financial accounts from that year are presented to the Birmingham County Scout Council at the AGM within 6 months of the end of the financial year. So for example financial year 01.01.17 to 31.12.17 the AGM must take place by 30.06.18.

The Charity Commission deadline for submitting the annual return and publishing the annual report and accounts must be completed within 10 months of the end of the financial year. So for example financial year 01.01.17 to 31.12.17 the annual return must be completed by 31.10.18.

The County’s Reserves policy is reviewed in the July Executive and the budget is set in the October Executive.

Members of the County Executive Committee

The County Executive is made up of these types of members:

  • Ex-officio members have a role on the Committee due to their role in Scouting. These include: County Commissioner; County Chairman; County Secretary; County Treasurer and County Youth Commissioner.
  • Elected members – stand for election at the Annual General Meeting.
  • Nominated members – are nominated by the County Commissioner in partnership with the County Chairman at the Annual General Meeting.

From January 2016, all adults on Executive Committees (at Group, District, County/Area and Region level) are  required to become members or associate members of the Scout Association. All Executive members are required to have a DBS check and are required to complete (or have completed) Module 1E of the adult training scheme, the GDPR training module and the Safety and Safeguarding modules - all of which can be completed online.

Elected and Nominated members serve a maximum of 3 years with a minimum of 1 year break between service.

There is a maximum of 6 elected members. The nominated members should not exceed the number of elected members.